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1. Name
The Association shall be known as the "Fire Safety
Managers' Association (Singapore)" hereinafter referred
to as the "Association".
2. Place of Business
The place of business of the Association shall be at
1010, Dover Road, #02-02, The Singapore Polytechnic Graduates' Guild,
Singapore 139658 or such address as may be subsequently
decided upon by the Committee and approved by the Registrar
of Societies.
3. Objects
The objects of the Association shall be:
(i) To represent members and to coordinate
members' activities in promoting their legitimate
individual and collective interest as Fire Safety
Managers;
(ii) To coordinate efforts of members in preventing
and detecting fire in the respective buildings and
complexes for which the members are responsible;
(iii) To provide the opportunity for exchange
of ideas and information on fire and the methods of
operation with a view to upgrade the fire safety of
their buildings and complexes;
(iv) To coordinate the implementation by members
of fire prevention and protection measures that would
help reduce fire in their respective buildings and
complexes;
(v) To act as a consolidated action-group
to promote a sense of awareness and concern with fire
prevention and protection in their respective premises
to safeguard against fire;
(vi) To promote the Association as a professional
body of highly qualified, disciplined, respectable
and efficient Fire Safety Managers;
(vii) To make recommendations for the improvement
of members' welfare and advancement in their calling.
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4. Membership
Membership shall comprise of:
(i) Fellow
The Management Committee shall have the power to nominate
the transfer into the class of Fellow, an Ordinary
Member who:
(a) is at least 30 years of age,
(b) is an Ordinary Member of at least four years
standing, and
(c) has in the opinion of the Management Committee
made a worthwhile contribution to the objects of
the Association.
(ii) Ordinary Members
(a) All registered Fire Safety Managers;
(b) All those who are eligible for registration
as Fire Safety Managers.
(iii) Associate Members
(a) Notwithstanding the provision of clause 4(i),
any person who belongs to any Institute of Higher
Learning, who is teaching subjects promoting the
objects of the Association, the Institution of Fire
Engineers and any related professional body or organization
which has similar objects of the Association, may
apply to be an associate members of the Association.
The Management Committee may in its own discretion,
approve or reject each application for associate
membership. Associate members shall have no voice
in the affairs and management of the Association;
(iv) Affiliate Members
The Association may admit as Affiliates such bodies
who desire to support its aims and activities. Such
bodies shall enjoy the same rights and privileges
as that of Associate Membership.
(v) Graduate
Any person who is performing fire safety related work
or has intention to pursue fire safety course, may
apply to be a Graduate of the Association. The Management
Committee may in its own discretion, approve or reject
each application. A Graduate has no voting right.
(vi) Honorary Fellow
The Management Committee shall have the power to nominate,
appoint and transfer Associate, Affiliate and Graduate
members who have at least four years continuous standing
and/or any distinguished persons who have in the opinion
of the Management Committee made a significant contribution
to the objects of the Association into the class of
Honorary Fellow.
(vii) Transfer of Membership
A Graduate may apply for upgrading to an ordinary
member provided he qualifies the entry requirement
of that grade. He shall pay the subscription fee of
the grade of the ordinary member with effect from
the date of approval of the Management Committee.
He shall be informed in writing by the Honorary Secretary.
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5. Cessation of Membership
(i) The fellow, ordinary, associate, graduate
or affiliate membership may be ceased under any of
the following conditions:
(a) On the individual's application;
(b) On the individual's failure to pay the subscription
fees for a continuous period of six months after
it falls due;
(c) Where a member is found guilty of misconduct
under any disciplinary rule of the Association;
(d) Where the Management Committee is of the opinion
that the individual is no longer a fit and proper
person to continue as a member of the Association.
(ii) In the case of clause 5(c) and (d), the
Management Committee shall consider the conduct of
such member, and if there is sufficient evidence to
justify calling on the member to answer any charge
made against him, a notice in writing of not less
than seven days shall be given to such member, at
his known address, calling him to attend a meeting
convened for the purpose. At such meeting, the member
concerned shall be informed of the charges made against
him and shall have the right to be heard in his own
defence. If, after hearing such member, the Committee
decides on the termination of the said member, he
shall thereupon cease to be a member of the Association.
If such member refuses to attend the meeting in answer
to the notice calling him to do so, the Committee
may nevertheless proceed in his absence. No appeal
shall lie from the decision of the Committee to any
Court of Law;
(iii) Where any grade of member has been ceased,
he shall be informed by the Honorary Secretary in
writing accordingly.
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6. Entrance Fee
(i) The entrance fee of an ordinary member
shall be $10 and the subscription shall be $10 per
month or $100 per annum;
(ii) The entrance fee of an associate member
shall be $50 and the subscription shall be $100 per
annum.
(iii) The entrance fee of a graduate shall
be $10 and the subscription shall be $8 per month
or $75 per annum.
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7. Subscriptions
(i) Membership subscription of any grade of
members shall become due and payable at the beginning
of each month;
(ii) Affiliates shall pay a subscription fee
of $200 per annum;
(iii) Fellows shall pay a subscription fee
of $100 per annum.
(iv) Any change in the subscription fees shall
be determined by the Management Committee; subject
to rectification by the general membership and provided
that members are informed accordingly.
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8. Patron(s)
The Association may appoint Singapore citizens as patrons
by reason of their exceptional and meritorious contribution
to the objects of the Association or for such other
reason as the Association may deem sufficient. Patrons
shall not have any voting right.
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9. Supreme Authority
The Supreme Authority of the Association shall be vested
in a general meeting of the members presided over by
the President.
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10. Management Committee
(i) The daily affairs of the Association shall
be entrusted to the Management Committee of ordinary
members which shall comprise a President, a Vice President,
an Honorary Secretary, an Honorary Assistant Secretary,
an Honorary Treasurer and eight other members;
(ii) The Management Committee shall have the
power to appoint one or more of the members of the
Association to consider and present views of the Association
on any matter of special interest to members;
(iii) Sub-Committee
Where there are matters affecting any particular group
of members, the Management Committee may appoint a
sub-committee consisting of such number of members
of the affected group as it deems fit to enquire and
submit its recommendations to the Management Committee;
(iv) Legal Advisors
The Management Committee may appoint honorary or paid
legal advisors to advise and act on matters affecting
the Association.
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11. Election of Management Committee
(i) The President, the Vice President, Honorary
Secretary, Honorary Assistant Secretary, Honorary
Treasurer and eight other members of the Management
Committee shall be elected from the ordinary members
at the Annual General Meeting;
(ii) Tenure of office
All members of the Management Committee shall hold
office for two consecutive years. The Management Committee
shall be empowered to co-opt an ordinary member to
fill any vacancy occurring in the Management Committee;
(iii) Re-election
All officials, except the Honorary Treasurer may be
re-elected to the same posts for consecutive terms.
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12. Meetings of Management Committee
(i) The Management Committee shall meet as
and when necessary to carry out the business of the
Association but not less than once in a month provided
that no meeting shall be convened unless there shall
be present at least seven members of the Committee.
The Committee meeting shall be convened on the authority
of the President or upon request by any four members
of the Management Committee;
(ii) The President, or in his absence, the
Vice President shall chair all meetings of the Management
Committee;
(iii) Advisors
The Management Committee may from time to time invite
any member of the Singapore Fire Service or any other
competent authority to attend its meeting to advise
on matters within the scope of his specialist duties.
A person so invited shall have no right to vote.
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13. Annual General Meeting
(i) The Honorary Secretary of the Association
shall convene an Annual General Meeting in March at
a time and place to be fixed by the Management Committee;
(ii) Notice of Meeting
A copy of the annual report, accounts and a provisional
agenda containing such items as may be decided upon
by the Management Committee shall be circulated with
the notice of meeting to every member not less than
21 days before the date fixed for the meeting;
(iii) Motions
No motion shall appear on the agenda for the Annual
General Meeting unless such motion shall have reached
the Honorary Secretary in writing together with the
names of the proposer and seconder at least 14 clear
days before the date of the Annual General Meeting;
(iv) Agenda
A copy of the agenda approved by the Management Committee
shall be circulated to every member not less than
seven days before the Annual General Meeting;
(v) Quorum at General Meetings
If within half an hour appointed for holding a general
meeting, no quorum is present, the general meeting
will be held as if quorum is present if not less than
one-tenth of the total number of Ordinary members
is present.
(vi) Adjourned Meeting
If at the general meeting less than one-tenth of the
total number of Ordinary members is present, those
that are present shall constitute a quorum and proceed
with the meeting, but shall have no power to amend,
add in or delete any of the existing rules.
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14. Extra-Ordinary General Meeting
(i) The Management Committee may call an Extra-Ordinary
General Meeting by giving 14 days notice in writing;
(ii) On the written request of not less than
30 (thirty) of the total number of members of the
Association, the Management Committee shall summon
an extra-ordinary general meeting by giving not less
than 14 days notice in writing, provided that the
matter for discussion is in accordance with the objects
and rules of the Association;
(iii) The notice calling an Extra-Ordinary
General Meeting in accordance with this provision
shall state the subject or subjects for discussion
and no other may be introduced;
(iv) The Extra-Ordinary General Meeting requisitioned
by members shall not proceed unless there is at least
2/3 of those members who requested for the meeting
physically present at the meeting, even though a quorum
is present. The meeting may nevertheless proceed if
a majority of those present decides so.
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15. Voting
(i) At any General Meeting, the resolution
put to the vote, shall be decided on a show of hands
or by secret ballot by ordinary members;
(ii) Each ordinary member shall have only
one vote and in the case of an equality of votes,
the resolution shall be declared to be defeated.
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16. Duties of Office-Bearers
The duties of the office-bearers are as follows:
(i) The President
The President of the Association shall preside as
Chairman at all General and Committee Meetings of
the Association. In his absence, the Vice President
shall preside. In the absence of all the two, those
present shall elect a member from amongst them to
preside as Chairman. The President shall also represent
the Association in its dealings with outside persons;
(ii) The Honorary Secretary
(a) The Honorary Secretary of the Association shall
be responsible for calling all General Meetings
of the Association and all meetings of the Management
Committee. He shall conduct its correspondence under
the direction of the Management Committee and shall
maintain an up-to-date register of members;
(b) He shall keep all members fully informed of
all important activities of the Management Committee.
(c) He shall keep minutes of General Meetings of
the Association and of the
meetings of the Management Committee.
(iii) The Assistant Honorary Secretary
The Assistant Honorary Secretary shall assist the
Honorary Secretary;
(iv) The Honorary Treasurer
(a) The Honorary Treasurer shall be responsible
for the accounting of all funds of the Association
and shall issue receipts for all payments made to
the Association;
(b) The Honorary Treasurer shall open such banking
accounts as the Management Committee may direct
and shall deposit therein all monies received by
him on behalf of the association; no later than
six working days on receipt of such monies;
(c) All cheques shall be signed by the President
or the Vice President and the Honorary Treasurer;
(d) Petty cash of not more than $200 may by kept
with the Honorary Treasurer. All other cash shall
be deposited into the Association bank account.
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17. Honorary Auditors
Two voting members not members of the Committee shall
be elected as Hon Auditors at each alternate annual
general meeting and shall hold office for two years
only and shall not be re-elected for consecutive terms.
They will be required to audit each year's accounts
and present a report upon them to the annual general
meeting. They may be required by the President to audit
the Association's accounts for nay period within their
tenure of office at any date and make a report to the
Committee.
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18. Financial Year
The financial year of the Association shall begin on
January 1 and end on December 31 the same year. The
Management Committee shall prepare a statement of the
receipts and expenditure of the Association during the
year for the Annual General Meeting.
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19. By-laws
The Management Committee may make, rescind or amend
such by-laws or regulations as may be necessary or expedient
to carry out the provisions of but not inconsistent
with this Constitution.
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20. Amendments
No alterations, additions or deletions to these rules
shall be made except by a majority of two-thirds of
the Ordinary Members present in person at a general
meeting, and they shall not come into force without
the prior sanction of the Registrar of Societies. Particulars
of all proposed amendments shall be sent to all members
in the notice calling for the meeting.
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21. General
(i) No member shall, without the authority
of the Management Committee, disclose to any person
who is not a member of the Association, any matter
concerning the affairs of the Association or its Management
Committee or any of its sub-committees;
(ii) Every member shall abide by every decision
made by the Association or by the Management Committee;
(iii) Minutes of meetings and all records
shall be kept in the English language.
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22. Interpretation
In the event of any question or matter arising out
of any point which is not expressly provided for in
the rules, the Committee shall have power to use their
own discretion. This decision of the Committee shall
be final unless it is reversed at a general meeting
of members.
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23. Expenditure
The funds of the Association shall be controlled and
managed by the Management Committee. The Management
Committee shall have the authority to expend the funds
of the Association to promote and achieve the objects
of the Association. In addition, the Management Committee
may incur any expenditure for the welfare and benefits
of the members of the Association.
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24. Prohibitions
The Association shall be prohibited from the following:
(i) Gambling
Gambling of the any kind and the playing of paikow
or mahjong, whether for stakes or not, is forbidden
on the Association premises. The introduction of materials
for gambling or drug taking and of bad characters
into the premises is prohibited;
(ii) Fines
The funds of the Association shall not be used to
pay the fines of members who have been convicted in
court;
(iii) Trade Union
The Association shall not engage in any Trade Union
activity as defined in any written law relating to
trade unions for the time being in force in Singapore;
(iv) The Association shall not attempt to
restrict or interfere with trade or make directly
or indirectly any recommendation to, any arrangement
with its members which has the purpose or is likely
to have the effect of fixing or controlling the price
or any discount, allowance or rebate relating to any
goods or services to be supplied by them;
(v) Lotteries
The Association shall not hold any lottery whether
confined to its members or not, in the name of the
Association or its office-bearers or members, except
with the prior approval in writing of the relevant
authorities; and notification shall have been given
tot eh Registrar of Societies;
(vi) Fund-Raising
The Association shall not raise funds from public
for whatever purpose without the prior approval in
writing of the relevant authorities; and notification
shall have been given tot eh Registrar of Societies.
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25. Dissolution
(i) The Association shall not be dissolved,
except with the consent of not less than 3/5 of the
members of the Association for the time being resident
in Singapore expressed, either in person or by proxy,
at a general meeting convened for the purpose;
(ii) In the event of the Association being
dissolved as provided above, all debts and liabilities
legally incurred on behalf of the Association shall
be fully discharged, and the remaining fund will be
donated to an approved charity or charities in Singapore;
(iii) Notice of dissolution shall be given
within 7 days of the dissolution to the Registrar
of Societies.
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